How do I record an in-person meeting?

A meeting in a room has no call to join, so there is nothing for a meeting bot to record. You capture it on the laptop in the room instead, using the desktop recorder and your computer's microphone. Afterwards you tell Scalign who was there, so the meeting counts toward the right customer.

You need the desktop recorder installed and signed in, with microphone access allowed.

Start recording

1. Put your laptop where it can hear everyone, ideally in the middle of the table.
2. Open Scalign Assistant and click Record in-person on the Record page. On a Mac, you can also click the Scalign icon in the menu bar and choose Record in-person meeting.
3. The app shows Recording the room with a level meter. Check that it moves when people speak.

Starting an in-person recording stops any online meeting recording that's running.

In a room with someone joining by video

When most people are in the room and one or two join on Teams, Zoom or Meet, record it as an in-person meeting on the laptop in the room, not as the online call. An online recording only captures what your own computer hears: if you mute your microphone because another laptop or a room system carries the call, the recording goes silent even though it keeps running.

In-person recording uses your microphone directly, so muting yourself in the meeting app doesn't affect it. Keep the laptop's speakers on so the remote participants are heard in the room too.

Tell it about the meeting

While it records, the app asks a few questions. You can answer them during the meeting or right after.

1. Which meeting is this? Pick the calendar event, or None of these.
2. Title, for example "Discovery with Acme".
3. How many people, including you?
4. Who's here? Search by name or email to add people.

Stop recording

Click Stop recording. After 90 minutes the app asks Still recording? Click Continue to keep going; if nobody answers within 15 minutes, it stops on its own.

Finalize the meeting

Every desktop recording needs a quick check before Scalign analyzes it. When it's processed, it shows as Needs finalizing in the app's History.

1. Open it and check the people In the room. Add at least one person from the customer's side; their email domain decides which company the meeting counts toward.
2. For each voice in the recording, choose who it is: a person, That's me, Someone else, Several people or Don't know.
3. Click Finalize meeting.

Scalign proposes who each voice is and shows its reasoning, but it never accepts a guess on your behalf, so this step is what connects what was said to the right people.

Common questions

Is there a bot in the room?

No. The desktop recorder uses your computer's microphone, so nothing joins the meeting or announces itself.

Can it tell who said what?

It proposes who each voice is and shows you why, drawing on the calendar invite, the people you listed in the app, and people your workspace has met before. You confirm or correct those proposals when you finalize. Scalign never stores voiceprints and never guesses from the sound of a voice.

Do you have to tell people you are recording?

Yes, tell them. Nothing joins an in-person meeting to announce itself, so saying it out loud at the start is the only notice people get. Rules differ by country and this is not legal advice, so check what applies where you sell. Getting consent is your team's responsibility, and Scalign does not manage it for you.

What if one or two people join by video?

Record it on the laptop in the room as an in-person meeting. An online recording only captures what your own computer hears, so muting your microphone silences it.

How long can it record?

After 90 minutes it asks whether you are still recording. Click Continue to keep going. If nobody answers within 15 minutes it stops on its own.

Still stuck? Email support@scalign.ai.