Install the desktop recorder

The desktop recorder, Scalign Assistant, records your meetings from your own computer: Zoom, Google Meet and Microsoft Teams calls, and in-person meetings. It records audio only, never your screen. Setup takes a few minutes.

Before you start

• A Mac with Apple silicon (M1 or later) and macOS 13 Ventura or later, or a Windows 10 or 11 PC (64-bit).
• Your Scalign account.

Download and install

1. In Scalign, go to Settings → Recording. Under Desktop recorder, click macOS or Windows.
2. Mac: open the downloaded file and drag Scalign Assistant into Applications. Open it from Applications; if it asks to be moved there, click Move to Applications, or updates won't install.
3. Windows: run Scalign-Assistant-Setup.exe, choose where to install it, and finish the installer.

Sign in

1. Open Scalign Assistant and click Sign in.
2. Sign in with your Scalign account in the browser window that opens. You come back to the app when you're done.

Allow the permissions (Mac)

The app asks for three macOS permissions, one screen at a time. For each one, click the button, switch Scalign Assistant on in System Settings if asked, and come back to the app.

1. Accessibility ("Detect when you're in a meeting"): lets the app notice when Zoom, Meet or Teams starts a call.
2. Microphone ("Record your voice"): click Allow Microphone.
3. System audio ("Record other participants"): click Allow Audio Recording.

When you see You're all set, click Open Scalign Assistant.

Full Disk Access (optional). Microsoft Teams and Google Meet in Safari keep their meeting link where macOS only lets apps with Full Disk Access read it. Without it those recordings still work, but can't be matched to your calendar event. The app doesn't ask for it up front: the first time it detects such a call without it, you get a notification and a banner with Grant Full Disk Access. You can also grant it any time under Settings → Recording in the app. Zoom and Meet in Chrome don't need it.

If your company manages your Mac, IT may already have approved Accessibility and Full Disk Access for you. You still allow Microphone and System audio yourself.

Turn on auto-record

Auto-record is off to start with: the app notices your meetings, but records only when you tell it to. To have it record every meeting it detects, switch on Auto-record on the app's Record page (the same setting as Record automatically under Settings → Recording in Scalign).

With auto-record off, a Meeting detected notification appears when a call starts. Click Start recording in it, or Record meeting in the app.

How you know it's recording

• The app window switches to a recording screen with a timer and a Stop recording button.
• On a Mac, the Scalign icon in the menu bar turns red. From that icon you can also start and stop recordings and record an in-person meeting.
• In Scalign, Settings → Recording → Desktop recorder says "Signed in and ready to record" when everything is set up.

On Windows, keep the app open (minimize it rather than closing it): closing the window quits the app, and it can't detect meetings while it's closed.

Notifications

The app's own notifications (meeting detected, recording ready, setup tips) are switched on and off in the app under Settings → Notifications. Send test there confirms that your computer shows them at all.

Email and Slack notifications when a recording is ready are a Scalign setting, not an app setting: Settings → Notifications in Scalign.

Troubleshooting

• "Recording is paused" banner. A permission was turned off. Click Fix it and switch it back on.
• "Teams and Safari Meet calls aren't linked to your calendar" banner. The app needs Full Disk Access to read those meeting links. Click Grant Full Disk Access, switch Scalign Assistant on, then restart the app.
• No "Meeting detected" notification. Notifications are blocked for the app by your computer. Mac: System Settings → Notifications → Scalign Assistant. Windows: Settings → System → Notifications → Scalign Assistant. In the app, Settings → Notifications → Send test confirms it works.
• A Zoom meeting wasn't matched to your calendar. On a Mac, quit and reopen Zoom once after installing the app. The app can only read Zoom's meeting link from a Zoom that was started after the app was set up.
• A very short recording disappeared. Recordings under 30 seconds are discarded. They don't count toward your plan's meetings, and neither does a recording with too little speech to transcribe.
• Audio stopped partway. Changing your microphone or speakers during a recording can interrupt audio capture; pick them before the meeting starts.

Still stuck? Email support@scalign.ai.

Rolling it out to a whole team?

Your IT administrator can use the IT and MDM guide to deploy the app and pre-approve permissions with MDM.